C & W Berry streamline payable transactions with Open ECX’s eInvoicing

C & W Berry, one of the leading independent builders’ merchants in North-West England, selected Open ECX to assist with the management of its invoices. C & W Berry has seen exponential growth over the past decade, processing between 40-45,000 payable invoices and credits each year. Purchasing from 400 suppliers a month and dealing with 1,000 different suppliers per annum, C & W Berry turned to Open ECX to help streamline these transactions.

C & W Berry operates from a single sales and distribution site – a unique model for a merchant. For this reason, C & W Berry has a wealth of transactions to process in this one office. Until Open ECX’s help, one full-time purchase ledger was manually processing C & W Berry’s payable transactions. However, this approach generated some challenges, particularly in terms of managing the flow of invoices. Although C & W Berry has seen significant development as a company, it wanted to ensure its invoice system was efficient so its relationship with suppliers was not compromised.

Manual invoicing is a costly and time-consuming approach, therefore C & W Berry required a solution which alleviated this pressure, minimising inaccuracy and errors and quickening invoice management.

Gary Higham of C & W Berry, said: “Before deciding to trial Open ECX’s PDF to XML eInvoicing solution we considered other options including OCR, Intelligent OCR and EDI. Once Open ECX demonstrated the PDF to XML technology to us, traditional scanning systems seemed a definite step backwards in terms of technology. As Open ECX’s solution didn’t require suppliers to make changes to their systems it was more attractive than EDI. Open ECX was chosen because its solution seemed unique to us, it was the best fit, and Open ECX are keen to drive projects forward.

“Open ECX took control of and pressed forward with the onboarding of suppliers with little intervention from ourselves, making implementation very easy. They approached the suppliers, they obtained test transaction data from each supplier and tested it through their systems, and they produced all the XML output files. All we had to do was to provide the list of suppliers with contact details and engage our back-office systems provider to write an integration module.

“Open ECX’s system fits seamlessly into our back-office system, where the eInvoicing system has enabled us to process transactions considerably faster and more accurately. Our finance system is the best it’s been, providing us with more time to focus on other aspects of the business.

“Open ECX’s support has been second to none, and has improved business efficiency, timeliness and accuracy.”

Business benefits:

  • eInvoicing streamlines the process of receiving and managing supplier invoices so accurate and timely payments can be made without complication.
  • eInvoicing saves businesses money, letting finance staff focus on more strategic tasks.
  • Minimises costly paper waste and time-consuming manual invoicing.
  • A quick, speedy onboarding process ensures companies can access the eInvoicing platform as soon as possible. To get started, Open ECX only needs a list of suppliers – the rest is taken care of.

Open ECX’s eInvoicing system is proven to help companies manage high-levels of invoices each month. Its specialist eInvoicing onboarding team is trained to quickly onboard suppliers in order to help businesses start processing invoices efficiently. A trustworthy and efficient solution, Open ECX’s eInvoicing keeps businesses on top of invoice management; freeing up stressful administrative processes to allow companies time to focus on their future plans.

For more information about Open ECX, visit www.openecx.co.uk

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