CAFMFaciliites ManagementFeatured

An essential tool for facilities managers

Looking after estates is never easy and the risk of an ageing record system can mean assets break down, maintenance targets aren’t achieved and compliance standards aren’t met. Budgets are also stretched as the result of reductions in asset lifespan and staff productivity as maintenance schedules are hampered by obsolete and unnecessary maintenance activity. 

In 2016, Asckey partnered with the Building and Engineering Services Association (BESA), as an approved provider of SFG20. Asckey’s CAFM software, fmfirst® Estates, can be supplied with the Core SFG20 schedules pre-programmed as part of its PPM module, giving organisations increased control over maintenance schedules and costs. This is just one of the features that makes the software stand out amongst other CAFM providers. 

SFG20 is recognised as the industry standard and is an essential tool for planned maintenance. It equips users with the tools they need to maintain buildings and assets properly whilst being compliant. 

Users can access over 500 maintenance schedules across 60 types of equipment, including healthcare schedules that are aligned to the Healthcare Technical Memoranda (HTMs). Relevant SFG20 updates are applied as released by BESA, meaning you can be safe in the knowledge your software will always be current and compliant with legislation changes.

An integrated system

fmfirst® Estates is a cost-effective, scalable and integrated facilities management software package. It can benefit various sectors, in particular estates with multiple assets in multiple locations.

Reactive task management is simplified by using the built-in helpdesk and online portal while PPM’s are managed through a comprehensive task scheduling module. The PPM module can be pre-populated with both SFG20 schedules and Asckey can apply any critical SFG20 updates to ensure that schedules are always current.

Facilities managers have always faced challenges as they seek the most effective way of managing their assets. Many of these challenges have been overcome by replacing the traditional ‘Excel’ style spreadsheets with digital platforms which offer significantly greater functionality. 

An integrated CAFM system can help keep asset information up to date and easily accessible. Particularly in terms of asset availability, maintenance status and acquisition/disposal. This results in increased efficiency and reliable access to asset information that has become as important as the asset itself. 

Compliance

A fully integrated system helps to manage all aspects of facilities management and one of the key components it can help support is compliance.

A facilities management package essentially helps organisations manage and mitigate risks associated with asset use. From buildings to equipment, the purpose of this software is to help organisations manage their assets in a more cost-effective way.

By having a system in place, organisations can prove compliance with regulatory, industry and local standards. It also allows them to benchmark their performance and identify opportunities for development and growth.

Although not all organisations look to achieve it, an asset management tool can be of significant value for those who have or are considering embarking on achieving and managing ISO 55001 accreditation. This ISO accreditation details specific requirements for implementing and maintaining assets.

Asckey’s offering 

Asckey recognise that some organisations may not require a full CAFM system but instead, need elements of one to help manage their facilities effectively. This is why, over the years, Asckey have begun converting some of the modules within their CAFM software into stand-alone cloud-based applications. This includes fmfirst® Survey and fmfirst® Tasking, with more to follow.

Each application is developed with the option of integrating, where relevant, with others from the suite or even third-party applications. As a result, organisations can pick and mix the applications they need in order to meet their own operational requirements.

At Asckey, we aim to help keep facilities management simple; helping the right people get the right information at the right time. If you’d like to discover more about our applications, then please get in touch.

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